Five Tips for Managing a Fleet

Five Tips for Managing a Fleet

With all of the technological advances in recent years, one would think that fleet managers have an easier job than ever before. However, this is far from the truth.

In fact, their jobs have probably never been more challenging. Dealing with logistics is an increasingly complex business, and as more data becomes available, it can be difficult to find solutions.

So, what advice would an experienced fleet manager give to someone who is struggling to keep up?

Operations managers have a tough job keeping a fleet on time and under budget. To help make things easier, they should chase costs to find inefficiencies and keep up regular maintenance.

They should also be prepared to replace aging rigs, make technology work for them, and take the long view when managing the convoy.

Figure Out Where Your Costs Are and Control Them

One of the most effective ways to find and eliminate inefficiencies is to track where your loss-leading costs are coming from. This could be anything related to the business – for example, if you find that your drivers are spending too much time at a particular terminal, you can probably posit a few things. You know that this terminal could be better optimized and that doing so would have a beneficial impact on your entire fleet. This is because if drivers aren’t unnecessarily held up, they can’t slow down the flow of traffic at choke points.

Make sure to weigh the benefits of protecting your business against the potential costs of not doing so – it’s important to remember that even though quality insurance may seem like a luxury, it’s actually a legal requirement in many cases. While you may never have to file a claim, having comprehensive coverage can provide good peace of mind. Still, when you consider the cost of reducing your business risks, having the right commercial car insurance is a much more attractive option than the alternative.

Routine Maintenance is the Best Medicine

No matter what you’re hauling, whether it’s consumer goods or mining rigs, every vehicle will need to be taken out of service for scheduled maintenance at some point. It may seem counterintuitive to take a vehicle that’s still performing adequately out of service, but this is actually one of the best times to do preventive maintenance. Doing preventive maintenance is the key to saving money in the long run.

Drivers play a crucial role in maintaining the condition of their vehicles through preventive measures. By conducting routine inspections, drivers can identify potential problems that, if left unchecked, could turn into major issues. North Dakota’s DOT has created a helpful checklist to aid commercial drivers in conducting these inspections. By following this simple guide, drivers can help keep their vehicles in top condition and avoid costly repairs.

Know When Replacement is Near

Knowing when to replace parts of your fleet will vary, depending on what types of vehicles it’s made up of. Some vehicles, with proper maintenance, can last for decades – even indefinitely.

For example, some of San Francisco’s trollies are decades old, yet they’re still running smoothly because they’ve been properly taken care of. Additionally, the system is still able to accommodate 7 million riders annually.

However, it’s important to keep in mind that nothing lasts forever – so it’s important to plan for the expense of replacement vehicles, just in case. Accidents do happen, after all. And if your fleet consists of hard-to-source vehicles, be prepared to invest even more money to rebuild trucks that need it.

Make Technology Work for You

Asset tracking and geofencing can be great tools for monitoring your fleet, but if your system can’t use them, they’re useless.

Fortunately, asset tracking software has become much more accessible. By licensing software like MaintainX or Asset Essentials, operators at even small businesses can use their data to provide more efficient solutions.

Geofencing can be an excellent way to track a fleet’s performance and identify any issues that may need to be addressed.

It can also help reduce the need for yard checks, saving time and effort. In addition to helping keep people and property safe, a high-quality geofencing system can also improve fleet management and efficiency.

Take the Long View

As a fleet manager, it’s important to always be thinking about the future when making decisions.

This way, you’ll be able to consider a more complete set of options and be prepared for anything that comes your way. Having more options is always a good thing, so keep this in mind when making decisions for your fleet.

With the hustle and bustle of day-to-day fleet management, it can be tough to think about the future and plan for it accordingly.

However, taking a long-term view is essential to maintaining the overall health of the fleet.

After all, if you’re constantly putting out fires, you’ll never have the time to make small changes that can have a big impact down the line. So, take a step back and think about what you can do to prevent future problems from occurring.

Having a long-term strategy is essential for operations management in order to stay ahead of the competition.

This is why it’s important to take a deep breath, shut out the distraction of the day, and focus on what your fleet will need not just in the present moment but for years to come. Once you’re able to achieve this, you unlock many benefits for operations. Even though it might be easier said than done, we wish you the best of luck!


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